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Automatic document collection and data extraction for bookkeeping workflows
Hubdoc is a cloud-based financial document collection and data extraction tool that automates the retrieval and organization of bills, receipts, bank statements, and supplier invoices. Acquired by Xero in 2018, Hubdoc is now included in all Xero subscription plans, making it effectively free for Xero users and significantly expanding its market reach. The platform's most notable feature is automatic document fetching — users connect accounts from hundreds of suppliers, banks, and utilities, and Hubdoc automatically retrieves new documents as they become available, eliminating the manual downloading and forwarding process. For documents not available via auto-fetch, mobile capture, email forwarding, and drag-and-drop upload cover the gap. Hubdoc's OCR extracts key data fields from documents and syncs them to Xero or QuickBooks Online, creating matched transaction records with the source document attached for audit-trail completeness. The organized document library provides searchable access to all financial records with filtering by supplier, date, and amount. For accountants working with multiple clients, Hubdoc Practice simplifies client document management with centralized access. The main limitation is that Hubdoc functions as a data collection and extraction layer rather than a standalone accounting solution — it works best in conjunction with Xero or QuickBooks. For Xero users specifically, the bundled inclusion makes Hubdoc a no-brainer addition to any bookkeeping workflow.