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Distributed spend management with request-based purchasing workflows
Teampay is a spend management platform that approaches corporate spending through a request-and-approve workflow, empowering employees to initiate any purchase through a guided request process while giving finance teams centralized approval control and real-time budget visibility. Unlike traditional expense tools that capture spending after it occurs, Teampay front-loads the control process — employees submit purchase requests, managers and finance approve or modify them, and pre-approved virtual or physical cards are issued for specific amounts and vendors. This pre-approval architecture prevents unauthorized spending rather than detecting it after the fact. The conversational interface, available through Slack and Microsoft Teams, reduces friction by allowing employees to request purchases within the communication tools they already use. Budget management provides real-time visibility into committed spend versus available budget for each department, project, or cost center. The platform handles both card-based spending and invoice payments, providing unified control over all non-payroll expenses. QuickBooks Online, Xero, Sage Intacct, and NetSuite integrations sync approved spend with accounting records. The analytics layer provides spend category analysis, vendor concentration, and budget utilization across the organization. Teampay targets mid-market companies with 100–1,000 employees that need more spend control than basic corporate card programs but want a more employee-friendly experience than traditional purchase order-based procurement systems.