Square Payroll Review

Paylocity is a modern cloud-based Human Capital Management and payroll platform for mid-market companies, combining payroll processing with workforce management, benefits administration, and employee engagement tools. Founded in 1997 and public since 2014, Paylocity serves over 37,000 clients primarily in the 20–1,000 employee range. The platform's payroll engine handles complex payroll scenarios including multi-state, union, and tip management with automatic tax calculations and filing. The Community feature enables internal social communication and employee recognition, differentiating Paylocity from purely transactional HR platforms. Learning Management enables compliance training and employee development tracking. Benefits Administration manages open enrollment, life events, and benefit deductions. Onboarding provides digital workflows for new hire paperwork and orientation. Time and Attendance with mobile clock-in captures worked hours directly in payroll. Premium Video enables easy creation of internal communications and training content. Paylocity's People Analytics provides workforce insights including headcount trends, turnover, and compensation analysis. The platform's modern interface and employee-centric features have driven high adoption rates compared to legacy HR software. Paylocity is particularly popular with technology companies, healthcare organizations, and manufacturing businesses transitioning from older HRIS systems. Its balance of comprehensive HCM functionality and modern user experience has earned consistently high customer satisfaction ratings in analyst surveys.

Ceridian Dayforce (now branded simply as Dayforce) is a comprehensive Human Capital Management platform that processes payroll in real time rather than through traditional batch processing, enabling immediate visibility into pay impacts of HR changes. Serving over 6,000 organizations globally including major enterprises, Dayforce provides a unified suite covering payroll, time and attendance, benefits administration, recruiting, onboarding, learning, and performance management. The platform's single database architecture means changes to employee records—hours worked, benefit elections, compensation changes—immediately recalculate payroll impact without waiting for the next pay run. This real-time visibility enables proactive payroll management and eliminates reconciliation issues between payroll and HR systems. Multi-country payroll is a Dayforce strength, with native payroll processing in the US, Canada, UK, and Australia, plus managed payroll services in additional countries. Dayforce Wallet provides employees with on-demand access to earned wages before payday. Analytics and AI-powered insights identify workforce trends and cost optimization opportunities. The platform handles complex pay rules, union agreements, and labor cost allocation for large, complex organizations. Ceridian rebranded to Dayforce in 2024, reflecting the platform's market leadership. Gartner rates Dayforce among the top HCM suites for mid-market to enterprise organizations with complex payroll and workforce management needs.

Heartland Payroll is a payroll processing service offered by Heartland (acquired by Global Payments in 2015), differentiated by its combination with Heartland's payment processing products for businesses that want a unified payments and payroll provider. The platform provides full-service payroll processing including tax calculations, tax filing, direct deposit, and employee W-2 preparation. HR features include employee onboarding, document management, time and attendance tracking, and basic HR compliance tools. The Heartland approach emphasizes local sales and service with dedicated payroll specialists rather than purely digital self-service. Benefits administration manages health insurance, retirement, and other employee benefits deductions. Workers' compensation integration handles pay-as-you-go premium management. The employee portal provides access to pay history, W-2s, and benefits information. Integration with accounting software enables payroll journal entry automation. Heartland's combined payment processing and payroll bundling creates operational simplicity for restaurants, retail businesses, and service companies that already use Heartland for payment acceptance. For businesses wanting a single vendor relationship for payments and payroll, Heartland provides convenient consolidation. The platform's local service model, where a named representative handles each account, resonates with small business owners who prefer personal relationships over purely online support experiences.