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Unified spend management for AP, expenses, and corporate cards
Airbase is a comprehensive spend management platform that unifies accounts payable automation, expense management, and corporate card programs into a single system — addressing the fragmented spend control problem that plagues finance teams using separate tools for each category. Acquired by Paylocity in 2023, Airbase continues to operate as a standalone product while benefiting from Paylocity's distribution and resources. The platform's AP automation handles purchase request workflows, vendor onboarding, invoice processing, approval routing, and payment execution across ACH, check, and international wire. Corporate cards (physical and virtual) enforce pre-approved budgets and sync transactions automatically without expense reports for in-policy spending. Expense management covers out-of-pocket reimbursements with receipt capture and automated policy checking. The unified approval workflow engine applies consistent controls across all spend categories — a single configurable system rather than three separate approval tools. Real-time budget visibility shows remaining budget at the department, team, or project level before any purchase is made. Integrations span QuickBooks Online, Xero, Sage Intacct, and NetSuite, with accounting code mapping and multi-entity support. Reporting consolidates all company spend into comprehensive dashboards covering vendor analytics, category analysis, and budget utilization. Airbase targets mid-market companies with 100–2,000 employees where the combination of AP automation, card management, and expense management into one platform delivers meaningful efficiency gains.